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Google Shared Calendar – How to use it

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Our new CCC Shared Calendar has many advantages for club members as well as website administrators and our planet:

  1. A shared calendar can be viewed by all, including the non-tech-savvy, just like the old text calendar.

  2. Tech-savvy members can download the calendar to their own calendar, where it will appear on their devices, mobile and desktop.

  3. Those who subscribe to the calendar will automatically receive updates to their own calendar.

  4. Those who participate only in monthly meetings will also be informed about all other meetings and may start participating as a result.

  5. The admin burden of regularly updating the beastly text calendar will be directly taken care of and notices of upcoming events can also be sent out as an invite via the Mailchimp. Accept the invite and it’s in your personal calendar.

  6. The non-tech-savvy can directly print the calendar from the website.

  7. Less trees to be chopped down and paper to print!

Mark Hassed set up a shared Google calendar for test purposes, I would just like to show you how easy it is to use.

BEFORE YOU READ MY COMPLICATED EXPLANATION BELOW, PLEASE READ THESE VALUABLE COMMENTS FROM JOHN HOGAN:

Barney,
I attempted to connect the CCC calendar to mine using the “Add by URL” method above. Got an error message. However when I clicked the “+ Google Calendar” botton on the bottom of the monthly calendar view, I was nicely asked if I would like to connect the CCC calendar to mine. Job done.
John Hogan

GoogleCalendarConnectButton

 

MY COMPLICATED EXPLANATION:

Firstly, I set up an entry for the Committee meeting in my own calendar, then copied it to the CCC shared calendar like this:

In my own calendar I can now see my personal entries + entries from CCC

As I also have a calendar on my smartphone, this appears there and I will receive a reminder.

When I copied the entry to CCC it appears on the public CCC calendar

Anyone who subscribes to the calendar will receive an update and it will appear on their smartphone too.

But, those who like fondling dead trees can also print the calendar from http://camberwellcameraclub.org.au/shared-google-calendar/

What’s Happening? Just switch to Agenda Tab. Providing that this calendar is kept updated everything is there.

All calendar settings can be accessed from here and you may make changes or add events from here too.

You can make entries in the CCC calendar directly from here (not on the web page)

Give it a go please.

Here are several ways to access the calendar, depending on the application that you are using

  1. XML Calendar Address

Please use the following address to access your calendar from other applications. You can copy and paste this into any feed reader.

https://www.google.com/calendar/feeds/k7um3n824o12sah6g853c140cs%40group.calendar.google.com/public/basic

  1. ICAL Calendar Address

Please use the following address to access your calendar from other applications. You can copy and paste this into any calendar product that supports the iCal format.

https://www.google.com/calendar/ical/k7um3n824o12sah6g853c140cs%40group.calendar.google.com/public/basic.ics

  1. HTML Calendar Address

Please use the following address to access your calendar in any web browser.

https://www.google.com/calendar/embed?src=k7um3n824o12sah6g853c140cs%40group.calendar.google.com&ctz=Australia/Sydney

Here’s how to import into Google calendar:

In your own Google Calendar choose Add by Url

Add By URL

 

 

 

Then paste in the ICAL calendar address

Paste URL

 

 

 

 

Please let me know how this works for you. If you are having problems or using a different calendar, let me know please.

We are testing the new shared calendar and want to roll it out to all club members soon, including the non-tech savvie.

With the Google calendar all the CCC Events are automatically added to my smartphone (Android) calendar and if any event changes it updates automatically. If you have an iPhone, let me know if it works differently and make up a short “How To” please, which I will add to our instruction set here.

iPhone Setup Instructions

contributed by Dmitry Budnik, click on the link above

Contact Mark or Barney or any other web administrator for the club if you want an invitation to join the calendar.

One Response to Google Shared Calendar – How to use it

  1. John Hogan July 14, 2015 at 10:22 am

    Barney,
    I attempted to connect the CCC calendar to mine using the “Add by URL” method above. Got an error message. However when I clicked the “+ Google Calendar” botton on the bottom of the monthly calendar view, I was nicely asked if I would like to connect the CCC calendar to mine. Job done.
    John